What’s the difference between Records Management and Records Retention?


Records Management Laws are what is required by the Texas legislature of all State institutions. The definition of records management is as follows,

” the application of management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records…

for the purpose of improving the efficency of recordkeeping, ensuring access to public information under Chapter 552, and reducing costs.” (Government Code, Chapter 441, Subchapter L, Section 441.180)

As you can see from the definition, retention is just one part to the definition of records management. Records Retention refers to the RR Schedule that all state employees must adhere to.

“Records retention is the way by which state records are managed.”

Records Management is used to describe the entire program being implemented here at Sul Ross. The program includes an updated Records Retention Schedule, inventories, trainings, one-on-one consultations, and archival review of state records.

The more you know! 🙂

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